Medi-Gen Limited
Hoddesdon, East of England, England
Job Title: Finance Assistant
Role Overview:
The Finance Assistant is responsible for supporting the Finance Manager with fulfilling departmental and companywide objectives. The Finance Assistant must ensure that Medi-Gen Ltd’s accounts with customers and suppliers are to GDP standard.
Key Responsibilities:
General
- Assisting with answering, screening and directing mainline telephone calls
- Deal with incoming finance emails and telephone queries
- Filling finance documents
- Undertake training for Goods Distribution Practice and comply with internal improvement initiatives
- Comply with Health and Safety regulations to ensure a safe working environment
- Archiving old documents and managing archive (finance paperwork only)
- Provide support on team projects in order to assist with business organisation, continuity and improving process
- Managing IT finance’s query and case ID’s with our external IT providers
- Scanning, filing, and copying
- Supporting the Finance team with daily business tasks
- Assisting with data reconciliations
- Assisting with sales and purchase ledgers
- Checking the mail and distributing documents
- Updating spreadsheets for reporting purposes
Sales Ledger
· Checking Picking Lists with client’s sales orders and with theirs ‘product expire date’ policy
· Liaising with client to resolve queries
· Flagging and escalating discrepancies between Client’s PO and Sales Invoices to the relevant Function Leaders
· Admin check for sales invoices
Purchase Ledger
· Creating supplier accounts with Sage and maintaining accurate records
· Printing on monthly basis all regular purchase invoices from supplier’s website, and from accounts email box
· Gaining approval for purchase invoices
· Reporting to Finance Manager purchase invoices relating to accruals and prepayments
· Reporting to Line Manager price discrepancy for regular supplier’s charges or any additional cost not scheduled in the budget or different with purchase order
· Checking supplier’s statement against our records
· Chasing credit notes from suppliers for missing/damaged/short dated goods
· Maintain and update company logs with accurate data
· Quality check of mileage and expense claims
· Assisting with preparation for supplier payment run
· Producing B2B invoices , admin check for raised b2b invoices
· Posting purchase invoices in Microsoft Navigation (closing purchase orders)
Key Skills:
· Good skills and understanding of Outlook, Word, Powerpoint and Excel
· Good communication skills and ability to work unsupervised and as part of a team
· Diligent, analytical approach to reports writing and information gathering
· Proactive and anticipation working style
· Excellent telephone manner and high level of professionalism to deal with clients
· Ability to quickly forge relationships internally and externally
· Keen team-player / partnership ethic – working to ensure cover is provided to the area at all times
· Excellent written and oral communication skills with the ability to present information in differing degrees of detail and form depending on audience
· Self starter with ability to organise and manage own time
· Confidentiality is required with the handling of company financial information
· Ability to multi-task effectively and efficiently in a busy environment where constant re-prioritization is required
· Willingness to work on wider initiatives to drive improvements
· Responds well to new challenges and a changing environment due to rapid growth of this company
Job Type: Full-time
Pay: £23,000.00-£25,000.00 per year
Benefits:
- Company pension
- On-site parking
- UK visa sponsorship available
Schedule:
- Monday to Friday
Work Location: In person